It is essential to organize your data protection plan. is vital to ensure you’re following the latest practices and regulations. A well-designed plan will inspire confidence in your customers and employees while avoiding costly fines.
A solid plan for data protection begins with a thorough inventory of the company’s data. This allows you categorize the data by type, location, and access. For instance, certain types of information are more sensitive than others for example, personal health information (PHI) and credit card or financial details. You can then prioritize security measures in accordance with the information’s significance and sensitiveness.
Determine who has access. This includes employees working in branches, contractors www.contactdataroom.com/transaction-room-vs-vdr-differences who support your network as well employees working remotely with equipment like digital copiers, inventory scanners and smartphones. You should consider restricting access to what is necessary for their job, like keeping credit card details on file only when it is needed.
Make sure that your facilities are equipped with cameras that have motion sensors and night vision to identify unauthorized access to file servers, archives, or backups. It can also help in spotting people who take pictures of monitors or whiteboards that contain sensitive information, and in identifying employees who haven’t properly closed their accounts.
It’s also crucial to communicate your company’s policies and procedures in a way that is understood by everyone in the organization. Help your employees recognize security threats like frauds that target passwords and encourage them to report suspicious activities.
